The COVID-19 Coronavirus is impacting all of our lives. Please see below for the most recent information from the Colorado State Health Department for emergency measures being taken to reduce the risk of exposure. If you have questions or concerns, please contact our CEO, Holly Raymer , firstname.lastname@example.org
COVID – 19 SAFETY IN THE WORKPLACE & PROTECTING OUR COMMUNITY
Mandatory COVID-19 Vaccination Requirement
Policy Effective Date 11/1/2021
The elders of our campus fall into an age category that makes them more susceptible to infection, potentially having a more serious infection if they are infected. We feel that this applies to each of the communities, and that an infection in one raises the potential of an infection in either of the other two. Not only is the risk to the elders, but also to the employees contracting the disease from an elder, a fellow employee, a visitor, etc. Recognizing that even our best attempts at minimizing the risk are not "perfect", we have a moral and legal obligation to all to make sure that we have taken every reasonable precaution available.
On August 30,2021 the Colorado Board of Health voted to mandate that employees of licensed health care communities in the state of Colorado, be vaccinated by October 31, 2021. This includes Assisted Living communities, nursing homes, home health agencies, etc. We know the Federal Centers for Medicare and Medicaid is in the process of creating new regulation that will require nursing home staff to be vaccinated or face potential funding losses from state and federal monies we receive. As a campus that serves frail elders in each of our locations, we feel that staff vaccination is critical to all campus service areas. Therefore, all employees of Hover Senior Living Community are expected to be fully vaccinated and follow all infection control protocols, to maintain employment. The Colorado Board of Health has mandated that all employees must receive their first dose of vaccination by September 30,2021 and be fully vaccinated by October 31, 2021.
As an employer, we want to support our staff through education about COVID-19 and vaccinations. We also want to support you in obtaining information about choices of vaccine and locations where vaccinations are being provided. Further, we want to follow all guidelines in allowing you time to go get vaccinated. An employee can request a medical or religious exemption, after discussion with the CEO, HR Director and/or the Medical Director, with adequate provision/testing that the individual remains free from carrier state or infection.
COVID-19 Vaccination Policy
Hover Senior Living Community (inclusive of Hover Manor, Beatrice Hover Assisted Living and Katherine and Charles Hover Green Houses) is committed to protecting the health and well-being of our employees, their families, Elders, their families, and members of our community against the spread and effects of coronavirus. The continued safety of our Elders, and employees remains a top priority, and COVID-19 vaccines are among the best tools available to protect Elders, staff, and the community. This policy is based on guidance and recommendations issued by the federal Centers for Disease Control and Prevention (CDC) and other public health authorities. The COVID-19 vaccine has been determined to be a safe and effective measure for assisting in preventing the spread of COVID-19 infection and alleviating severe symptoms of the virus.
1. Hover Senior Living Community requires all employees, physicians, and ancillary service providers to obtain COVID-19 vaccinations. Hover Senior Living Community Board of Directors and CEO, believe this is an important measure to protect the health and safety of Elders, employees, ancillary service providers, physicians, family members, from the COVID-19 virus.
2. All employees must maintain and provide written proof that they have been fully vaccinated against COVID-19. Employees must provide proof of vaccination by providing their original vaccination card to be copied by their community Director/Administrator or the Human Resources Director. Note that employees should not provide proof of vaccination that includes any genetic information (e.g., family medical history). Any documentation received by an employee will be kept confidential to the extent required by law.
3. Newly applying employees must present proof of COVID-19 vaccination, during the pre- employment process.
4. This policy is mandatory except for employees with a documented medical and/or religious reason for not receiving the COVID-19 vaccine. The process for seeking an exemption based on a medical and/or religious reason is addressed below.
Requests for Exemptions
1. If there is a reason you cannot receive the vaccination, Hover Senior Living Community’s Medical Director, CEO and/or HR Director will engage in an interactive process to determine if an exemption as a reasonable accommodation may be appropriate. This process will involve exchanging information about the reasons for the request (e.g., information regarding the medical OR religious belief exemption).
2. An exemption as a reasonable accommodation for medical or sincerely held religious beliefs may be provided so long as it does not cause an undue hardship for the organization or pose a direct threat to others' health and safety. This determination will be made on a case-by-case basis. Any medical information concerning an employee's or job applicant's limitations and/or reasonable accommodation needs will be kept in strict confidence in compliance with applicable federal, state, and local laws.
3. If a religious or medical exemption is approved, the unvaccinated employee will be required to have a rapid response COVID test daily, and a laboratory verified test weekly. These employees will be expected to maintain extra infection control measures that include always wearing a mask and a face shield while on the job.
Non-Exempt Employees & Compensation
Non-exempt employees will be paid their hourly rate (and overtime, as applicable) for the time spent waiting and getting the COVID-19 vaccination, as well as for the waiting time after receiving the vaccine to monitor for an adverse reaction to the vaccine. If Hover Senior Living Community is unable to administer the COVID-19 vaccination and an employee has no option but to receive vaccine(s) at a location separate from work, the employee will also be compensated for the time traveling to and from the vaccination site. Proper documentation will be required for time paid.
An employee who does not provide proof that they have received their first dose of vaccination by September 30,2021 and proof that they have been fully vaccinated for COVID-19 by October 31,2021 will be considered non-compliant with this policy. Employees who do not provide documentation of first dose of vaccination by September 30,2021 and proof of full vaccination by October 31,2021 will be discharged from employment with Hover Senior Living Community, for failure to comply with company policy. Employees who do not comply with this policy will be ineligible for unemployment benefits due to non-compliance with company policy.
This provision does not apply to an employee who has been provided a medical or religious exemption.